provide written evidence of loan approvals to the Bursar's Office to
receive recognition toward current invoice charges. Send copies of your
loan disclosure statements with your invoice even if your current loan
awards are greater than your charges.
Students who have external scholarships, military scholarships, or other
types of student assistance resources must attach written evidence of
such when returning their invoices in order to receive credit toward cur-
rent semester charges.
Bank loans that are sent electronically through the PHEAA Escrow
Agent Service require a completed Master Promissory Note (MPN)
including the borrower's signature to credit the student's account.
Students receiving bank loans from institutions that do not participate in
electronic funds transfer must endorse (sign) their loan checks in the
Bursar's Office. No transactions are made with a loan check until it has
been endorsed.
Students who do not pre-pay by the billing due date must appear at the
Bursar's Office in Hamilton Hall before classes begin to confirm their
payment arrangements. Failure to complete the payment process and/or
provide written proof of bank loans or other financial assistance will
result in a cancelled class schedule at the conclusion of the registration
period.
eBilling is a web-based system that replaces paper invoices and reduce
postage costs with itemized tuition and fee amounts listed on a secure
internet website (accessed via your S.C.O.T.S. ID). Students can allow
eBill access to parents and third-parties using e-mail address (e.g.
myparent@yahoo.com), username and passwords. Through this exciting
technology, students can also choose payments by check (ACH), debit
card and credit card. For more information and answers to frequently
asked questions, log on to S.C.O.T.S. (www.edinboro.edu; keyword:
S.C.O.T.S.).
Delinquent Accounts
No student shall be enrolled, graduated, or granted a transcript of his/her
records until all previous charges have been paid.
ALL FEES AND REFUND POLICIES ARE SUBJECT TO
CHANGE UPON APPROVAL OF THE COUNCIL OF TRUSTEES
OR THE STATE SYSTEM OF HIGHER EDUCATION, AS
APPROPRIATE.
Refund Policy
Intent
Edinboro University recognizes the occasional necessity for students to
withdraw, either totally or in part, from course work for a variety of valid
reasons. It further acknowledges that a fee refund policy must be rea-
sonable and equitable for both the student and the University. The stu-
dent, through registration, makes a financial commitment to the
University upon which the University determines its expenditure pat-
terns and obligations. In most cases, the University is unable to signifi-
cantly reduce its costs if a student partially or totally withdraws. The
refund policy includes a time-related schedule with a reasonable and
equitable withdrawal refund deadline.
Policy
Refunded fees or account adjustments are automatically credited to stu-
dent accounts. Unless the student submits a written request to the
Accounting Office for a cash refund if they have a credit balance, the
credit balance is carried forward for one year. Requests for refund which
require exceptions to the refund policy will be forwarded by the Vice
President for Finance and Administration to the President or his/her
designee for his/her consideration.
The new student application fee, payment plan application fee, and new
student advanced registration deposit are non-refundable. The advanced
housing deposit fee is refundable only under the conditions set forth in
the policy describing the housing deposit. The official withdrawal date
from room charges is based upon date of departure from the residence
hall by removing all belongings and/or returning the room key or the
official University withdrawal date, whichever is latter.
I. Total withdrawal from the University (fall and spring semesters)
1. Prior to the first scheduled class meeting
Students who withdraw from all classes prior to the meeting of
their first scheduled class are entitled to a 100 percent refund of
all fees (except for the new student application fee, the new stu-
dent advanced tuition deposit and the advanced housing
deposit) for the semester or session from which they are with-
drawing. Total withdrawal of this type must be transacted in
writing with the Office of Student Development.
2. Voluntary withdrawal after first scheduled class meeting
Students who want to request a withdrawal from all courses and
leave the University must complete a withdrawal form in the
Student Development Office. Students officially and totally
withdrawing after the first class meeting may seek refunds for
tuition, health center fee, University Center fee, instructional
service fee, room and meals, if applicable, and student activity
fee according to the following schedule:
First week
90%
Second week
80%
Third week
70%
Fourth week
60%
Fifth week
50%
After fifth week
No Refund
Refunds for total voluntary withdrawal from classes which do
not meet on a weekly basis throughout the semester shall be
based upon the following schedule:
After 1st class meeting
80%
After 2nd class meeting
50%
After 3rd class meeting
No Refund
Tuition, student activity fee, health center fee, University
Center fee, instructional service fee, and room and board
charges (excluding flex and block plan balances) are credited to
the student accounts using the official withdrawal date. Unused
flex account balances will be credited to the student accounts
for total withdrawals upon notification of remaining balances, if
any, from the Dining Services Office.
3. Involuntary withdrawal after first scheduled class meeting
Refunds are not available when a student has been suspended or
expelled from the University for disciplinary reasons or for
non-payment of fees or other financial reasons.
II. Partial course schedule adjustments (fall and spring semesters)
1. Partial course adjustments for all undergraduate students
between twelve (12) credits and eighteen (18) credits and all
graduate students between nine (9) credits and fifteen (15) cred-
its.
18/Fees and Expenses